UBUNYE Property Management offers extensive services for your property portfolio
Financial Management
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Opening and operation of a current account with a preferred financial institution on behalf of the Body Corporate
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Cash management and investment of surplus funds or money market accounts at favourable interest rates
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Preparation of annual budgets
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Reporting of monthly performance to budget and variance reports and monitoring of budgets
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Reporting of levy rolls, expenses paid
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Preparation of annual audit file for the appointed auditors
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Financial management support and advice
Meeting Attendance and Secretarial Service
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Attendance at Trustees / Directors meetings, as well as Annual General Meetings (4 in total)
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Preparation and distribution of notices of meetings, agendas and minutes
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Organisation and minuting of Annual General Meeting
Insurance and Property Financial Services
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Broker services for sectional title schemes to ensure appropriate insurance cover at competitive rates
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Administration of claims
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Annual claims history reporting
Billing and Collections
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Distribution of monthly levy statements to owners: post, email and hand delivery options available, although email is the preferred channel due to energy, convenience and as the greener option.
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Credit control of all outstanding levies
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Billing of interest on arrears
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Attorney collections liaison
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Liaison with meter reading service companies for specific service / utility billing and recoveries included with the monthly levy statements and collections
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Issue of levy clearance certificates
Disbursements
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Payment of approved creditors and municipal accounts
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Maintenance of voucher files
Advisory Service
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Immediate advisory service regarding provisions of the Sectional Title Act and other relevant legislation
Personnel Records
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Direct (electronic) payment of salaries and wages to staff
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Calculation and payment of UIF and PAYE deductions
Maintenance
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Assist with maintenance on request that may include:
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Recommending and sourcing reputable, cost effective service contractors
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Overseeing the activities of all service contractors
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Perform regular inspections
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Establishing a preventative maintenance programme
Leasing Property
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Source and screen quality tenants quickly according to specifications
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Price and prepare the property for rent
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Promote your property to the largest possible rental market
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Administer the lease and oversee move-ins